PROTECTION OF PERSONAL DATA

Information clause regarding the protection of personal data submitted to individuals whose personal data is obtained by the Ordering Party from the Contractor, particularly:

  • Contractors who are natural persons,
  • Contractors who are sole proprietors,
  • Attorneys of contractors who are natural persons,
  • Members of the managing body of a contractor, who are natural persons,
  • Persons involved in the preparation and execution of public procurement procedures.

This clause is submitted in accordance with Article 13 of Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 (GDPR).

Data Controller

The controller of personal data is SpaceForest sp. z o.o., based in Gdynia, 81-035, ul. Bolesława Krzywoustego 1 B.

Contact for Data Protection Officer (DPO):
Phone: +48 58 770 56 41
Email: spaceforest@spaceforest.pl

Processing of Personal Data

For the conclusion and execution of contracts/agreements:

  • For individuals designated to conclude contracts under Art. 6(1)(e) GDPR,
  • For individuals designated for contact/supervision/execution under Art. 6(1)(e) GDPR,
  • For claims enforcement or defense under Art. 6(1)(c) and (e) GDPR.

Providing data for contract preparation and execution is a contractual requirement. Data provided for contact/supervision purposes is voluntary but necessary for contract execution.

Personal data will not be shared with third parties except where required by law. Data will be stored for the duration of the contract and for the period required to determine, pursue, or defend claims.

Data Subject Rights

Every data subject has the right to access their data, and subject to legal limitations, the right to rectify, delete, limit processing, data portability, and object to processing. Complaints can be filed with the President of the Personal Data Protection Office.

How to Exercise Rights

To exercise rights under Articles 15-22 of the GDPR, individuals can submit requests to the Data Controller:

  • By mail to:
    Data Protection Officer
    ul. Bolesława Krzywoustego 1 B, 81-035 Gdynia, Poland
  • By email to: spaceforest@spaceforest.pl

Requests should include:

  • Personal data (name, contact details),
  • Description of the request,
  • Preferred response method,
  • Signature (for written requests).

The controller may verify the identity of the requester before fulfilling the request. Responses will be provided without undue delay and within one month.